SEBI vide its circular SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2021/655 dated November 03, 2021 has introduced common and simplified norms for processing investor’s service request by RTAs and norms for furnishing PAN, KYC details and Nomination. Key highlights of the circular are as under:
All holders of physical securities of the Company are mandatorily required to furnish the following documents / details to the RTA i.e. Bigshare Services Pvt. Ltd.
PAN
Nomination
Contact Details
Bank Account details
Specimen Signature
Investors shall submit Form ISR-1 to Bigshare Services Pvt. Ltd. for updating PAN and other KYC details.
In case of mismatch in the signature of the holder in the records of Bigshare Services Pvt.Ltd, the investor shall furnish original cancelled cheque and banker’s attestation of the signature as per Form ISR-2.
Investors shall continue to use Form SH-13 and SH-14 for declaration of nomination and change in nomination respectively. However, in case investor wants to opt-out of nomination, Form ISR-3 shall be filed.
1. RTAs (Registrar and Share Transfer Agents) shall not process any service request or complaint received from the security holder(s) / claimant(s), till PAN, Contact details, Bank Account details, Specimen signature and Nomination documents/details are received.
2. The Folios wherein any one of the documents / details cited in point 1 above are NOT available on or after October 01, 2023, shall be frozen by the RTA.
A. To lodge grievance or avail any service request from the RTA , ONLY AFTER furnishing the complete documents / details as mentioned in point 1 above.
B. For any payment including dividend, interest or redemption payment in respect of such frozen folios, ONLY through electronic mode with effect from April 01, 2024.
The RTA shall revert the frozen folios to normal status upon receipt of all the documents/details as mentioned in point 1 above.
Frozen folios shall be referred by the RTA / listed company to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and/or Prevention of Money Laundering Act, 2002, if they continue to remain frozen as on December 31, 2025.
As per amended Regulation 40 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 the transfer of securities held in physical form shall not be processed unless the same are held in the dematerialized form with a depository. This implies that you will not be able to transfer the shares held in physical form. Please dematerialize your shares at the earliest.
| Form | Description | Download |
|---|---|---|
| Form ISR-1 | Request For Registering Pan, KYC Details Or Changes / Updation thereof | Download |
| Form ISR-2 | Confirmation of Signature of securities holder by the Banker (in case of major mismatch in the signature of the shareholder) | Download |
| Form ISR-3 | Declaration Form for Opting-out/cancellation of Nomination* | Download |
| SH-13 | Registration of Nomination | Download |
| SH-14 | Cancellation or Variation of Nomination | Download |
| Form ISR-4 | Request for issue of Duplicate Certificate and other Service Requests | Download |